Last Updated on July 31, 2023 by Jordan Alexo
Writing is an essential skill in any profession, and it takes time and effort to master. Whether you’re a student looking to improve your academic writing or a professional seeking to enhance your business communication, there are specific steps you can take to hone your writing skills.
In this blog post, we’ll explore seven actionable steps that you can take to improve your writing and communicate more effectively.
For instance, I’ll cover tips like setting goals for your writing, reading extensively to improve your vocabulary and style, practicing writing consistently, seeking feedback from others to identify areas for improvement and more.
So keep reading to discover how to become a better writer and achieve your goals.
- Using the inverted pyramid structure and breaking up your writing into smaller chunks with headings can help readers quickly grasp the main idea and find the necessary information.
- Seeking feedback and learning from successful writers can help you improve your writing skills and find your unique voice.
- Remember to always edit and proofread your writing before publishing.
- Write and write more, and don’t be afraid to experiment with different styles and techniques.
What Are Writing Skills?
Writing skills refer to the ability to communicate effectively through written language.
They encompass a range of abilities, including grammar and punctuation, sentence structure, vocabulary selection, tone and style, and the ability to organize and present ideas clearly and concisely.
Especially for technical content, good writing skills are crucial to ensure that complex information is conveyed in a way that is easy for readers to understand and follow.
Additionally, strong writing skills can enhance your credibility and professionalism in any field, demonstrating your ability to communicate effectively with colleagues, clients, or customers.
Why Do You Need To Hone Your Skills In Writing? (3 Benefits)
There are several benefits to honing your writing skills.
1 – Improved Communication
Strong writing skills help you communicate more effectively with others, whether it’s through emails, reports, or even social media posts.
2 – Better Job Opportunities
Good writing skills are highly valued in the job market, and possessing these skills can make you a more competitive candidate for job opportunities.
3 – Write Faster
Improving your writing skills can also help you write faster. The more content you can produce in a shorter time, the more productive and efficient you can be in your work.
Furthermore, often people who write faster can make more money, as they can take on more projects and complete them within tighter deadlines.
What Ruins Your Writing Skills?
Several factors can destroy your writing skills. And sometimes, you don’t even realize they are affecting your writing. For instance:
1 – Using Academic Writing
Often academic writing is only good for academic papers, and it can be overly formal or technical for other types of writing. If you want to write blog content, books, or other forms of non-academic writing, it’s essential to use a more casual tone and style.
Otherwise, you’ll bore your readers to death!
2 – Lack Of Persistence
I’m not a fluent English speaker, so I struggled a lot with writing. But, I learned that persistence is key. I remember spending five hours writing a 600-word article. However, with time and practice, my writing skills improved significantly.
Nowadays, with the help of AI writing tools, I can often write two 3000-word posts a day. So, never give up! In the beginning, writing content is like pushing a boulder uphill, but with practice and persistence, it gets easier.
3 – Give Yourself A Rest
Although I no longer suffer from writer’s block as much, I know it can be a significant factor that ruins your writing skills. When I started, I could barely write a few sentences some days before feeling mentally exhausted.
So, taking breaks and giving yourself time to recharge is crucial for maintaining good writing skills.
7 Steps: How To Hone Your Writing Skills
Here are seven steps you can take to improve your writing skills and become a better writer:
Step 1 – Read More, And More
The more you read, the more exposure you have to different writing styles and techniques.
Reading widely also helps expand your vocabulary and gives you new ideas for writing topics. It’s like your brain starts to absorb the writing skills of other authors subconsciously.
I recommend you read books with different genres and topics to keep things interesting and diverse. Also, try to analyze what you’re reading critically. Ask yourself, “What makes this writing great?” and try incorporating those elements into your writing.
Step 2 – Practice Writing Every Day
Writing every day is essential to improving your writing skills. I started writing content online a long time ago. However, my skills were rusty when I started writing for Jordan Alexo because I hadn’t written in a while.
I began to write content every day, I remember my first few articles were quite terrible, but with practice, I improved. Also, I wrote about ten posts in my first month and thought it was an impressive feat.
But nowadays, after more than eighty posts, I write much faster and with better quality. I can produce over thirty monthly posts (with around 3000 words).
For this reason, be patient initially. Your first few attempts may not be perfect, but the more you practice, the better you’ll become. Eventually, it’s like the content flows naturally, and you’ll find yourself writing effortlessly.
Step 3 – Set Writing Goals and Deadlines
You should always have a plan about what you want to achieve with your writing and when you want to achieve it. In my case, I like to set a number of posts.
I want to publish each month, and I make sure to meet that goal consistently.
Of course, this depends on the content you want to produce. If you want to write a book and have a full-time job, you can set a goal to write for an hour every day before or after work.
And whether it’s sunny or rainy outside, stick to your writing schedule and hold yourself accountable for meeting your deadlines. Somedays, I was sick or didn’t feel motivated, but I still pushed through and wrote something.
Remember, setting achievable goals and deadlines is crucial to improving your writing skills. It gives you a sense of direction and purpose, helping you stay focused on what you want to achieve. And don’t forget to celebrate your accomplishments along the way!
Whether treating yourself to your favorite snack or taking a break for a few hours, acknowledging and celebrating your achievements will help you stay motivated and inspired to continue writing.
Step 4 – Seek Feedback and Learn from It
Seeking feedback is an essential step in improving your writing skills. The feedback I got was from writing content for other websites. And showing my work to people from my Facebook group who were interested in my niche.
Getting feedback from others helps you identify areas where you can improve and provides valuable insights on how to do so.
Often we’re our worst enemies when it comes to criticizing our work. I honestly thought my work sucked or was at least half-decent. But after receiving high praise from top bloggers and other experts in my field, I realized that my writing skills were much better than I gave myself credit for.
And that’s one important thing because most people tend to underestimate their writing skills. Once you realize your content isn’t as bad as you thought, you’ll be more confident and motivated to keep writing and improving.
So, don’t be afraid to share your work with others and ask for feedback. You can join writer communities or ask friends and family to read your work. Remember not to get mad at people for giving constructive criticism or pointing out areas where you need improvement.
Step 5 – Keep Learning
Learning is a never-ending process, especially when it comes to writing. If you’re a blogger, you always have new skills to learn, such as:
- Search Engine Optimization (SEO)
- Improving your writing style and tone
- Creating engaging headlines and titles for your posts.
- Developing your own unique writing voice and perspective.
In case you’re a novel writer, you may want to learn more about character development, plot structure, and dialogue. There are countless resources available online and offline to help you continue learning and growing as a writer. For instance:
- YouTube Channels like Jenna Moreci and Alexa Donne offer excellent writing advice and insights.
- Online writing courses, such as those offered by Udemy and Skillshare, provide in-depth lessons on various writing.
- Books and podcasts like “Writing Excuses” by Brandon Sanderson, Mary Robinette Kowal, Dan Wells, and Howard Tayler offer valuable insights into the craft of writing.
- For bloggers, it’s important to learn copywriting, which is the art of writing persuasive and engaging content that encourages readers to take action. This will help you create better content that informs and converts your readers into customers or subscribers.
These resources can help you become a better writer and achieve your writing goals.
Step 6 – Use AI Writing Tools
Now, this part is optional, but AI writing tools can be a great addition to your writing toolkit. These tools can help you with various tasks, such as generating ideas for blog posts, checking grammar and spelling mistakes, and even helping you write articles and books faster.
Some popular AI writing tools include:
- Grammarly: A tool that checks your grammar, spelling, and punctuation errors as you write.
- Jenni AI: An AI writing assistant that generates content ideas, writes articles, and even helps with SEO optimization.
- Quillbot: A tool that helps you rephrase and rewrite sentences to make them clearer and more concise.
Using these tools can save you time and help improve the quality of your writing. However, it’s important to remember that these tools should be used as an assistant—not replacements for your creativity and critical thinking skills.
You want to share your unique perspective and voice with the world, and these tools can help you do so more effectively. By combining these writing resources with your own creativity and passion, you can become a skilled and successful writer.
Step 7 – Improve The Structuring of Your Writing
Structuring your writing is crucial for ensuring it’s easy to read and understand. One common structure that works well for many types of writing is the “inverted pyramid” style, where you start with the most important information at the top and gradually move down to more specific details.
This helps readers quickly grasp the main idea and decide whether to continue reading.
I use this structure for my blog posts and have found that it helps me stay organized and focused on delivering value to my readers.
Commonly, my first paragraphs include a hook that grabs the reader’s attention and introduces the main topic, followed by a brief overview of what the reader can expect to learn from the post.
Also, don’t forget to break up your writing into smaller, digestible chunks with headings and subheadings. This makes it easier for readers to scan and find the information they need quickly.
An easy way to see what works is to read articles and books you enjoy and note their structure. Doing this lets you learn from successful writers and apply their techniques to your work.
Bonus Step – Exercises To Help You Hone Your Writing Skills
You have the tools and tips to improve your writing skills, but practicing regularly is key to honing those skills. Anyway, here are some bonus exercises to help you improve your writing:
- Freewriting – Set a timer for 10-15 minutes and write continuously without stopping or worrying about grammar or punctuation. The goal is to let your thoughts flow freely and get into a writing rhythm.
- Writing Prompts – Use prompts to challenge yourself to write about different topics or in different styles.
- Collaborate with other writers – Join a writing group or find a writing buddy to share your work with and get feedback and constructive criticism.
- Read Aloud – Reading your writing aloud can help you identify errors and awkward phrasing and improve your flow and pacing.
You can do these exercises regularly, and with time you’ll notice an improvement in your writing speed and flow, as well as the quality of your writing.
As you can see, many ways to improve your writing skills exist. Now you know the importance of practicing, seeking feedback, and utilizing writing resources like AI assistants and tools.
But stay true to your unique voice and perspective while remembering what your audience wants.
By implementing these tips and strategies, you can take your writing to the next level and achieve success as a writer. Also, becoming a great writer takes time and dedication, but with persistence and hard work, you can achieve your writing goals and create content that truly resonates with your audience.
So what next? Start practicing! Set aside time each day to write, whether it’s a journal entry, a blog post, or a short story. The more you write, the better you’ll become
Now go ahead, start writing! If you have any questions or comments, feel free to leave them below.
Note: I suggest reading this article to learn how to humanize your AI content.